Grievance Preparation Procedure
You’ve just been told you’re being investigated or you have been handed a Supervisor complaint Form. Follow the below steps in order to best protect yourself and prepare for a potential grievance:
1. CALL YOUR REP IMMEDIATELY. You will need help preparing the answers to the initial supervisor complaint, as well as any other documents (IR’s, SIR’s, use of force or ICS reports). You have a right to all documentation pertaining to the incident to help you defend yourself.
2. Stay in contact with your rep regarding any developments, so that we may provide you with the best service possible.
3. Be completely honest with your representative. We cannot adequately represent you if you omit any information. The facts will eventually come out. Even if you think it’s not important, tell your rep every detail. Do not lie in the investigation.
4. IF YOU ARE ASKED TO SIGN ANY DOCUMENTS, READ THEM THOROUGHLY BEFORE SIGNING. DO NOT SIGN ANYTHING UNTIL THE INTERVIEW IS OVER, NO MATTER WHAT YOU ARE TOLD BY ADMINISTRATORS OR INVESTIGATORS, AND BE VERY CLEAR THAT YOU WILL COOPERATE BY RESPONDING TO QUESTIONS.
If you are told that you will be interviewed by an investigator, remember you have rights. If you are to be interviewed ADMINISTRATIVELY, you are allowed your union representative present as a witness to the interview. If you can not reach a union rep you may bring in anyone that you trust to be a witness. accompany you and you can delay the interview until they arrive. If you are going to be interviewed by CIU, again, STOP RIGHT THERE and advise that you are calling your attorney and you will have to reschedule the interview so she can accompany you. The current tactic is not to let you prepare so you can’t reach your rep. YOU HAVE THE RIGHT TO LEGAL REPRESENTATION if it is a criminal investigation.
A grievance is a formal complaint that is raised by an employee towards an employer within the workplace. There are many reasons as to why a grievance can be raised, and also many ways to go about dealing with such a scenario. Reasons for filing a grievance in the workplace can be as a result of, but not limited to, a breach of the terms and conditions of an employment contract, raises and promotions, or lack thereof, as well as harassment and employment discrimination.AFTER THE INVESTIGATION IS OVER AND IF YOU HAVE BEEN FOUND GUILTY.5. Email the Inspector General for the Department of Corrections and request a complete packet of the investigation that was completed on you and any paperwork or video evidence that was used in substantiating the guilty finding against you. He will send it to you via return email within a few days. If it is more than two or three business days, email him again and repeat your request. Save copies of all email correspondence.6. Once you receive the documentation, get it to your rep AS SOON AS POSSIBLE so that we may begin to process your grievance. They will help you review the results and write the grievance. Take the completed grievance to your first line supervisor and have them sign the box at the top and check the “Unable to Resolve” box. They cannot resolve your grievance because they don’t have the authority.7. Call the employee relations unit. The number is 602-542-3733 and ask for a grievance number. You will be asked to fax or email the grievance and the disciplinary letter you received. Employee relations will give you the fax number, or the email address. Once you receive the number, take the grievance and the step I review request memo to the deputy warden who issued you the disciplinary. Ask his or her secretary to date stamp the document, and give you a copy. Do not lose it, as this is your proof that you submitted the document within timeframes. The deputy warden will have 10 days to respond to you.8. Once you have your meeting date with the deputy warden, they will meet with you and attempt to resolve the grievance. If you are able to reach an agreement, great. If not, let your rep know right away so that you can move on to step II, which is your complex deputy warden. You will have 5 days to appeal to this level, and they will have 5 days to respond.9. If you are unable to resolve the issue with your warden, your third and final step is the director. You have 5 days to request him to review the facts, and he will have 5 days to respond. The director’s decision is final in most cases.